Manufacturing Basics

Manufacturing module setup

  1. Define Work Centres.
  2. Make sure appropriate Item Assembly Costs Account is set in System and General GL Setup.
  3. Define Items of a type = Manufacture.
  4. Create Bills of Material.
  5. Start creating Work Order Entries.

You do not need to issue stock if you are satisfied with the BOM. These stocks are automatically allocated when producing. Otherwise double deduction will occur as seen in this Forum Post.

Multiple unit usage

  • For selling products, in multiple units of measure i.e. in sachets, packets and in cartons
  • Need to set multiple units of measure for a single product
  • Normal new item in inventory gives a drop down menu to select only one unit of measure at a time

Use Manufacturing for this:

  • Create some manufactured items in Items and Inventory tab.
  • Select the new units.
  • Select the original item in the Bill of Materials (BOM) for the new item in Manufacturing tab.
  • Also select quantities of the original item.
  • Now you can create simple assemblies in Manufacturing tab.

Manufacture Product after performing work

  • Build items from another assembled/manufactured item.
  • Use the advanced manufacturing to produce item after demand.
  • One bill of items (could be service item ) and then issue extra items using the advanced assembly.
  • Each process which adds value to the product will need to be added through seperate workorders, for instance first you will create a work order and issue raw material(wires rods) to the cutting department, which will give you output of nuts and bolts, than this nuts and bolts will be issued for the next process through another work order and so on.
  • Department wise reports will need to be customized either you can use locations in inventory or work centres in manufacturing module.

Create Work Order without BOM

  • Generally the software will not allow you since Quantity on Hand is checked which is possible only if BOM exists
  • Create a dummy service item and enter 0 service items for the BOM. Then enter work order, Advanced Manufacture. Then release and issue the items needed. Finally produce it.

Advance Deposit against Manufacturing

In job shop manufacturing there is normally a down payment required before starting work on any project. We typically go for 50% when the order is placed and 50% when delivered, but many alternatives are also used, 50% prior, 25% at delivery, 25% a month later. We need to purchase materials when the project starts, and need the assurance that the customer will pay.

  1. Go to Banking and general ledger.
  2. Select deposit
  3. Select correct bank account receiving the deposit
  4. Select customer
  5. Use debtors control account
  6. Add Deposit details in the memo section with order reference number. Add line and process
  7. Process the deposit.
  • The ageing analysis as well as the statement will now show that the debtor has a credit.
  • Once you have completed the invoice:
    • Go to SALES and Allocate Customer Payments or Credit Adjustment Notes
    • Allocate the deposit to the specific invoice.
  • The same can be done for a supplier you made a deposit to in order to acquire or reserve something.