Purpose:

Purchase Order Entry is used to record all the purchase orders in the software. There financial effect is not posted into general ledger++

Procedure

• Select a Supplier from the drop down list or Use F2 to add a new one.
• Reference number is proposed based on last number stored in Forms Setup if entering different reference number it will not be stored and incremented automatically until not set in Forms Setup.
• Supplier’s Reference is mandatory field, this is the reference of supplier’s document (like Supplier Quotation/Invoice etc)
• select items, supply quantity and price and click Add Item
• click Place Order

Tips and Tricks

Notes

• The credit displayed on Purchase Order Page is not total balance on suppliers transactions. On PO page your current purchasing limit is displayed (i.e. Credit Limit from Suppliers page less current balance).
• To show Vendor Reference No. on Purchase Order, use Supplier’s Reference field in the form.